ISO 16175-2 PDF

The Doxis4 iECM suite is certified according to the international standard ISO ISO – what you need to know. Principles and functional requirements for records in electronic office environments. ISO provides internationally. ISO Part 3 should be read in conjunction with Part 1 of the standard, which contains an overview of basic principles for managing records in a digital.

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ISO – what you need to know Principles and functional requirements for records in electronic office environments ISO provides internationally agreed principles and functional requirements for software uso to create and manage digital information in office environments. Given the target audience of ISO The standard assists agencies to: We encourage software vendors to self-assess their products against this standard.

This covers, for example, the definition of processes, conditions under which information is captured and managed, retention and deletion rules, and the support of compliant work procedures. Functional requirements are broken down into four categories, each representing a different records management concept.

Check out our FAQs. ISO “Information and documentation — Principles and functional requirements for records in electronic office environments” describes a total of requirements independent of function, industry and technology.

Doxis4 accorded ISO 16175-2 certification

Business systems differ from electronic document and records management systems EDRMS or electronic records management systems ERMS in that their primary function is to facilitate business transactions. Not all information in ios business system will need to be kept. This Framework is based on Part 3 of ISO which provides a streamlined, risk-based approach to the assessment of information management functionality in business systems.

For example, data may be duplicated or the data may have been drawn together and kept elsewhere. The requirements are intended to:. A record in a business system may consist of dispersed elements in a is that, when drawn together for a transaction, provide evidence of a business activity. The standard assists agencies to:. It analyzes software that is used primarily or exclusively for records management of documents.

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These digital preservation considerations transcend the life of systems and are system independent; they need to be assessed in a specific migration and conversion plan at the tactical level. Getting the most from ISO The functional requirements set out in the standard are based on the minimum requirements for records functionality defined in the Australian and international standard for records managementAS ISO Use of the standard in the Australian Government We endorse the use of this standard by Australian Government agencies.

Getting the most from ISO Module 2 – Guidelines and functional requirements for records in digital records managements systems Getting the most from ISO Module 3 – Guidelines and functional requirements for records in business systems. The functional requirements will be influenced by whether records are managed kso the business system or are managed externally by export to or integration with a dedicated records management system.

ISO certification – SER Group

However, recognition of the need to maintain records for as long as they are required is addressed in ISO The standard is divided into three parts. The framework provides a streamlined, risk-based approach to the assessment of information management functionality in business systems. Final text received or FDIS registered for formal approval. Guidelines and functional requirements for records in business systems – sets out the functional requirements for the management of information held in business systems.

Doxis4 accorded ISO certification | AIIM Buyers’ Guide

It does not seek to set requirements for records still in use and held within business systems. Functional requirements for information management in business systems ISO Part 16175-22 provides isoo overview of the high level functional requirements for records that may be 1675-2 into a business system. International standard for records management. Proof sent to secretariat or FDIS ballot initiated: About ISO ISO “Information and documentation — Principles and functional requirements for records in electronic office environments” describes a total of requirements independent of function, industry and technology.

The requirements are generic and may need to be adapted to the agency’s particular business needs. The requirements are intended to: Nor does it include requirements common to all software applications, such as performance, scalability and usability.

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ISO 16175 – what you need to know

ISO Part 3 provides an overview of the high level functional requirements for records that may be incorporated into a business system. If you continue to visit this website, we assume that you give your consent to cookies. Skip to content Skip to primary navigation.

What is a business system? The experts of the certification authority confirm in the audit report that the Doxis4 product suite, when used appropriately, meets the requirements of the internationally applicable ISO isso for records management.

These requirements should be addressed separately within a digital preservation framework. Guidelines and functional requirements for digital records management systems. The principles and functional requirements in the standard enable agencies to better manage their business information through: More detailed advice on understanding how to apply the standard is provided below: This website uses cookies. Monday to Friday – We endorse the use of this standard by Australian Government agencies. Nonetheless, the importance of non-records management functional requirements for records management systems is recognized through their inclusion is given in the high-level model for structure and overview of functional requirements.

Part 3 — business systems ISO Part 3 should be read in conjunction with Part 1 of the standard, which contains an overview of basic principles for managing records in a digital environment. The principles and functional requirements in the standard enable agencies to better manage their business information through:. If you want to learn more about our data protection policy, please click here: This helps to maximize consistency across agencies in software used to create and manage digital information and records.

Business systems typically store large volumes of information that are frequently updated.

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